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SCW
Board: 2007-2008
Debera Harrell, '74
President
Ryan Pardo, '97
Membership
Eric Loh, '90
Secretary
Karen Cameron, '83
Treasurer
Doug Wake, '74
Webmaster
David Cohen, '95
Communications
Spencer Looney, '94
Young Alumni
Maria Celio , '03
Young Alumni
Hank Curci, '63
Maren Norton, '99
Peggy Stamm, '67
Jed Rose, '03
Marnie Briggs, '94
Seyi Akanni, '05
Stanford
Club of Washington (SCW)
The
Stanford Club of Washington, as a branch of the Stanford Alumni Association,
seeks to reach and engage all Stanford alumni and parents in the state
of Washington, and especially in the greater Puget Sound region. SCW's
purpose is to foster a lifelong connection between the University and
its constituency and to bring the Stanford experience to Washington. To
achieve this, SCW shall provide social and educational events and opportunities,
both ongoing and occasional, to its members and others in the local Stanford
community.
SCW
President: Debera Harrell
Stanford
Alumni Association (SAA)
The Stanford Alumni Association seeks to reach, serve
and engage all Stanford alumni and students; to foster a lifelong intellectual
and emotional connection between the University and its graduates; and
to provide the University with goodwill and support.
SAA President:
Howard Wolf
SAA
Regions Department
To
provide opportunities for all Stanford alumni and parents to connect intellectually
and emotionally to Stanford, to strengthen their relationships with one
another, and to foster a sense of Stanford community where they live.
Regional
Alumni Relations Officer: Woof Kurtzman
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The
Bylaws of the Stanford Club of Washington (SCW)
I. NAME: The
name of the organization shall be the Stanford Club of Washington.
II. MISSION STATEMENT: The Stanford Club of Washington, as a branch of
the Stanford Alumni Association, seeks to reach and engage all Stanford
alumni and parents in the state of Washington, and especially in the greater
Puget Sound region. SCW's purpose is to foster a lifelong connection between
the University and its constituency and to bring the Stanford experience
to Washington. To achieve this, SCW shall provide social and educational
events and opportunities, both ongoing and occasional, to its members
and others in the local Stanford community.
III. MEMBERSHIP: Club membership is open to all alumni, faculty, staff,
current spouses, Stanford students and parents of current or past Stanford
students. Club members need not be members of the Stanford Alumni Association.
Membership is divided into the following catergoris:
A. Member: Any person with the appropriate Stanford affiliation who completes the electronic or paper registration process as promulgated by the Club from time to time.
B. Supporting Member: Any Member who pays such annual memberhsip dues as the Board may determine from time to time to support Club operations. The Board may make available special benefits or discounts on Club events for Supporting Members. The term of Supporting Membership is one year, beginning Spetember 1. Supporting Members who join after April 1 will be considered members for the following year as well.
The board may assess a surcharge as it shall determine from time to time for Members who elect to receive communications via postal service to defer the costs of preparation and mailing of such communications.
IV. BOARD: The Board shall include a minimum of four members, including
a president and a treasurer, and a maximum of 20 members. The board shall
have the authority to appoint such other officers as it deems advisable.
The president may serve for up to two consecutive terms of one year each.
Other officers may serve indefinitely if they are so elected. The Vice
President shall be considered the "President Elect". Past Presidents
and board members who have served at least 6 years in office shall be
considered ex-officio board members.
V. REQUIREMENTS OF BOARD: Board members (including ex-officio) must plan
and execute at least one event per year in order to remain in good standing.
Co-chairs of events will be considered to have fulfilled their requirement.
Members who cannot fulfill this requirement may be asked to step down
in order to open a space for a new board member. Members must attend at
least half of the regularly scheduled meetings. This requirement is waived
for ex-officio board members.
VI. MEETINGS: The Board shall meet at least 6 times per year, from August
through May. Meetings shall include an event planning meeting in August,
and a more long-term, general planning meeting in the spring at least
every other year. These two meetings shall be considered mandatory for
all board members, including ex-officio members, and are excused only
at the discretion of the president.
VII. ELECTIONS: Election of new officers shall take place each spring,
no later than April 1. All board positions are self-nominated. The Secretary
shall receive nominations no later than March 1. Elections shall be conducted
by e-mail by the Secretary for any position for which there are 2 or more
nominations.
VIII. DUES: Dues shall be assessed each club member, according to a rate
established by the Board.
IX. AMENDMENTS: These bylaws may be amended at any time by a 2/3 vote
of the Board.
SCW
Board Position Descriptions
President
Primary liaison between local club and SAA. The president plans and runs
the monthly board meetings, manages the club calendar, oversees all event
planning, and ensures that the club keeps moving forward. Ensures that
all paperwork is completed and returned to Stanford in a timely manner.
Prepares information for Membership mailer.
Vice President
The VP is the President-elect. Can either work as co-president or as "second
in command". President and VP work together at the beginning of each
term to determine the best way of managing the work load. VP should learn
all of the "ropes" during the year to ensure a smooth transition
in the fall.
Treasurer
The Treasurer duties include managing the SCW bank account, making deposits,
writing checks, maintaining accounting records, preparing annual reports
for Stanford and providing information as needed. All SCW income is deposited
to and all expenditures are paid or reimbursed from the SCW bank account.
All records are available for review.
Membership
The Membership director receives all new and renewing member dues and
information in the fall. Inputs all data into database system and checks
for changes/accuracy. Maintains a historical database with at least 3
years previous membership. Forwards checks and member lists to Treasurer.
Continues to collect membership renewals as people renew at events. Takes
all inquiries from current and past members regarding status, payment,
changes and updates. The Membership director maintains a printable database
from which mailing labels for all local events are printed. Summarizes
membership statistics for board meetings and SAA needs. Sends membership
summary, including final roster, to SAA in the summer. Hosts the SCW email
mailing list. Produces the biannual Member Directory, publishes it and
distributes to the member base.
Secretary
Takes minutes at all board meetings and distributes them via email. Manages
nominations and elections of board officers in the spring. Maintains hard
copies of event reports for historical purposes.
Webmaster
Develop and maintain the SCW website. Servers are hosted and maintained
by Stanford. The Webmaster is responsible for developing and posting all
content for the site. This occurs on an ad hoc basis; as events occur
or changes happen, the website needs to be updated. Liaison with counterparts
at Stanford University to ensure the SCW website is integrated with Stanford's
official alumni site. Own the "look and feel" for the SCW site
and modify as necessary to look cool. Position requires someone willing
to learn Dreamweaver.
Outbound Communicator
Responsible for collecting all local event information for SCW, distributing it at timely intervals to SCW membership by email and mailed paper bulletins as needed, and sending event information on to Stanford for inclusion in Stanford-Where-You-Live monthly emails. All email invitations,
reminders, etc. go through this person for final review for policy compliance
and clarity.
Cardinal Young
Alumni (C-YA) Coordinator
Plan and implement events targeted at alumns who have been graduated from
Stanford within the last 10 years (or who are young at heart). Coordinate
monthly C-YA Pub Nights. Maintain email distribution list.
Admissions
Office (APIP) Liaison
One board member should be a member of the Admissions Office Volunteer
group and/or work closely with the APIP Coordinator to pass Admissions
event information to the board. SCW co-sponsors the annual spring admit
reception with the APIP group.
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